Delegation is an essential part of many leadership positions.
When you first start your business as an entrepreneur, you may need to wear many hats, handling everything from production to customer service and support. But as your company grows, you’ll quickly realize that having the right team is vital.
The issue is that entrepreneurs frequently struggle with letting go of duties.
It’s tempting to believe that only you can produce the best results for your company.
However, Harvard University research suggests that delegating can improve the overall effectiveness of any business.
Delegating allows individuals in your organization to maximize their abilities. It’s also an opportunity to relieve some of your stress.
Understanding When to Delegate
Before you can learn how to delegate effectively, you must first understand when it is advantageous to share work with your colleagues. Delegation is not possible for every task.
No matter how hard you try, there will be some situations that you will want to tackle on your own. You cannot, for example, have your employees conduct their own audits or performance reviews.
Hiring exceptional people will also allow you to delegate more of your responsibilities.
Some duties in your daily operations can also be automated using technology or computer tools, eliminating the need for human delegation.
The most obvious times to delegate are when:
- You lack the necessary talent or ability to do a task on your own.
- Someone else in the organization is more suited to the work at hand.
- You don’t have enough time to complete all of the duties that need to be done.
- Other priorities are surfacing, and you need to restructure your time.
Understanding How to Delegate
Delegating is not necessarily something that comes easy to a leader. That is why you need a strategy!
Use the following strategies:
- Become acquainted with your staff. Every one of your employees possesses unique skills and talents that enable them to excel in different situations. Your employees may have objectives that they wish to achieve, and delegating duties to them may assist them in achieving those objectives.
- For example, if your employee wants to hone their leadership skills and is knowledgeable about finances, you may have them lead an internal audit with the assistance of your team.
- Great delegating begins with getting to know your staff, playing to their strengths and figuring out how to use their skills to your advantage.
Define the expected results. The projects you delegate should come with lots of context and should be related to the goals of your company. To see results, you must be very clear about the goals you want to achieve.
Before assigning any work to your staff, be sure you know exactly what you want them to do and that they are clear on their own goals. Setting clear expectations can save you a lot of time and money in the long run.
Provide the necessary resources. If the person who you’re assigning your work to requires assistance in completing the assignment, make sure they receive it. Your workers may require specialized training, authority, and resources to complete a project.
Remove any red tape or obstacles ahead of time.
Giving your employees all of the resources they require from the beginning allows you to resist the impulse to micromanage. Trust that the employee has all they need to complete their duty successfully. Then, take a step back as far as you can.
Create communication channels. When your team members have questions, it is critical to have a structure in place that encourages positive input and feedback.
Consider the most effective ways of communication in your company, such as video conferencing and instant messaging. Establishing regular communication tactics will save you a significant amount of time and work.
Accept failure and recognize and reward success. Avoid delegating with the assumption that your team members will fail. Be confident in their abilities; this will allow you to avoid micromanaging. However, keep in mind that things may not happen exactly as planned.
Recognize faults and use them to provide meaningful criticism in the future. When sharing information with staff, you may discover that you need to provide better briefs or be more specific in your requirements.
Recognize when delegation goes successfully and your employees produce excellent results. Pay attention to your team members’ efforts and recognize their accomplishments with awards and praise.
Following these methods, whether you own your own business or are a leader where you work, will provide the groundwork for great outcomes for you, your team, and your business – today and in the future!